The president of the United States Conference of Catholic Bishops has called for a simpler presentation of synodality, warning that unfamiliar language risks distancing ordinary Catholics from the process.

Archbishop Paul Coakley of Oklahoma City made the appeal while speaking to the Catholic News Service following a meeting at the Vatican with Pope Leo XIV, where participants reviewed progress in implementing the final document of the Synod on Synodality and discussed the challenges facing its reception across the world.

Although bishops reported encouraging signs that synodal practices are becoming more firmly established in North America, Archbishop Coakley said one of the principal obstacles remains explaining synodality in a way that is readily understood by Catholics in the pews. The president warned that technical language risks limiting participation rather than broadening it. “Synodality is often presented and perceived by many as a cumbersome and complicated process with language and terminology that is unfamiliar to most Catholics,” the archbishop said. “Unless we can simplify how synodality is presented, it risks becoming the exclusive domain of specialists or ‘the initiated’ rather than a way of simply living our faith together.”

The meeting, held in Rome from 23 to 25 June, brought together representatives from Latin America, Africa, Asia, Europe, Oceania, the Middle East and North America, together with the coordinators of the continental synodal teams. Part of the discussions centred on how local Churches have been putting into practice the Synod on Synodality’s final document, issued in October 2024, as preparations continue for the next phase of the worldwide process.

The North American delegation included Archbishop Coakley, Auxiliary Bishop Juan Miguel Betancourt of Hartford, who serves as the United States bishops’ liaison for the synod, Bishop Pierre Goudreault, president of the Canadian Conference of Catholic Bishops, and Julia McStravog, senior adviser to the United States synod leadership team.

Speaking after the meeting, Archbishop Coakley said a clear conclusion from the discussions was the need for better formation in synodality, not only in understanding its methods but also its spiritual foundations. Rather than creating entirely new structures, the archbishop suggested that the Church should continue developing the consultative bodies that already exist in parish and diocesan life.

He noted that the Church in the United States has long encouraged lay participation through parish pastoral councils, diocesan councils, finance committees and advisory bodies. The task now, Coakley said, is to deepen discernment within those existing structures and to foster “an appropriate spirituality based on discernment and rooted in prayer”.

Bishop Betancourt said synod leaders from across the United States continue to meet each month to exchange experiences and priorities, with those conversations strengthening cooperation between dioceses and helping local Churches adopt the synodal method of “conversations in the Spirit”.

According to the bishop, the process has already influenced pastoral planning in several dioceses, informing decisions on parish consolidation, Mass schedules, the allocation of clergy and the distribution of diocesan resources. The Bishop of Hartford also highlighted the cultural diversity of the Catholic Church in the United States, describing it as an opportunity to broaden participation, encourage co-responsibility and strengthen missionary outreach.

At the same time, the bishop acknowledged that two significant challenges remain: the unfamiliar language surrounding synodality and continuing reluctance among some Catholics to become involved in the process. Wider participation by the lay faithful, particularly those who are distant from the life of the Church, is essential if synodality is to become embedded, he said, because every baptised person shares responsibility for the Church’s mission. The bishop said: “Increasing participation by the lay faithful across the global Church, especially among the marginalized or distant, is essential to making the Church’s work more synodal.”

Addressing concerns that synodality represents a departure from Catholic tradition, Bishop Betancourt rejected that interpretation. Instead, he described it as a recovery of the Church’s own tradition of communal discernment ordered towards evangelisation rather than institutional change. “Synodality is not parting from Catholic tradition but a deeper return to it,” he said. “It’s about discerning God’s will, not about personal preferences or agendas.”

Bishop Goudreault also revealed that, after eight years as bishop, he had invited his diocesan team to evaluate his own ministry, describing accountability as a natural consequence of synodality. The exercise, he said, had allowed him to recognise both strengths and areas requiring improvement.

The discussions in Rome also offered further insight into Pope Leo XIV’s priorities as he continues the work begun under Pope Francis. Archbishop Coakley said the Pope “clearly wants to build on the synodal vision outlined and presented by Pope Francis” while developing it in his own way.

Bishop Betancourt said Pope Leo has consistently presented synodality as a means of strengthening communion throughout the Church rather than altering Catholic teaching. The Pope, he said, has “repeatedly made clear that synodality is not about changing doctrine or undermining the hierarchical communion of the Church”. Instead, it provides “a foundation for evangelisation, a shared process of listening, discerning, and building relationships”.

The meeting came only days after the Vatican published the full programme for an October gathering marking the tenth anniversary of Amoris Laetitia. A preparatory framework issued jointly by the Dicastery for the Laity, Family and Life and the General Secretariat of the Synod invites Church leaders to reflect on five principal themes as they consider how the Gospel can be proclaimed more effectively to families.

Attention will now turn to the next stages of the synodal process. Diocesan and eparchial evaluation assemblies are scheduled during the first half of 2027, followed by national and regional gatherings later that year. Continental assemblies will meet in early 2028 before an ecclesial assembly convenes in Rome with Pope Leo XIV in October 2028.